What's inside the vehicle fleet log
- Fleet List
- Vehicle Profile
- Service Log
- Fuel Log
- Registration & Insurance
- Driver Daily Check
- Mileage Log
- Notes
See every page
All 12 pages of the US Letter version, exactly as they print. Tap a page to see it larger.
- 1. Cover
- 2. This Log Belongs To
- 3. Contents
- 4. Fleet List
- 5. Vehicle Profile
- 6. Service Log
- 7. Fuel Log
- 8. Registration & Insurance
- 9. Driver Daily Check
- 10. Mileage Log
- 11. Notes
- 12. Thank you page
Who this vehicle fleet log is for
This log is for small business owners and fleet managers responsible for several vehicles, such as delivery vans, service trucks, company cars or a school or community minibus. It suits trades businesses, nonprofits and rental operators without fleet software. Missed services, expired registrations and unexplained fuel costs quickly add up, so a clear record for every vehicle keeps your fleet safe, legal and affordable.
How to use your vehicle fleet log
List every vehicle on the fleet list with plate, driver and location. Give each one a profile with VIN, insurance and warranty details. Record services and repairs with dates, costs and mileage. Log fuel purchases to spot unusual use. Track registration, insurance and inspection renewals so nothing expires. Complete regular safety inspections, and keep the mileage log current for tax and reimbursement.
Formats included
A4 PDF
For printing in most of the world (210 × 297 mm).
US Letter PDF
For printing in the US and Canada (8.5 × 11 in).
Digital PDF
Hyperlinked tabs for tablets and PDF annotation apps.
Ready to start?
Free downloadVehicle Fleet Log questions
Can I track renewals and inspections?
Yes. There are renewals and inspection pages. Other pages in the 12-page vehicle fleet log include "Fleet List", "Vehicle Profile" and "Service Log", so related notes stay together. Every page is undated, so you can start any day and reprint a page whenever it fills up.
Does it log fuel?
Yes. Look for the "Fuel Log" page in the 12-page vehicle fleet log. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet. Every page is undated, so you can start any day and reprint a page whenever it fills up.
Is it for small fleets?
Yes. It suits a handful of vehicles up to a small fleet. Other pages in the 12-page vehicle fleet log include "Fleet List", "Vehicle Profile" and "Service Log", so related notes stay together. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet.
Is the Vehicle Fleet Log really free?
Yes, the Vehicle Fleet Log is completely free for personal use. Download the 12-page PDF without an account or email address, print it at home as often as you like and share the page link with friends. FolarraStudio is free to use. In the future, a few clearly labeled ads may help keep it free.
What size is the Vehicle Fleet Log?
The Vehicle Fleet Log comes in A4 (210 x 297 mm) and US Letter (8.5 x 11 inches), plus a hyperlinked digital PDF for tablets. Choose the file that matches the paper in your printer and print at Actual size or 100%, so nothing is cut off. Both paper sizes have the same 12 pages.
