What's inside the car rental host log
- Vehicle Profiles
- Trip Log
- Trip Inspection
- Maintenance Log
- Cleaning Checklist
- Damage & Claims Log
- Monthly Totals
- Income & Expenses
- Notes
See every page
All 13 pages of the US Letter version, exactly as they print. Tap a page to see it larger.
- 1. Cover
- 2. This Log Belongs To
- 3. Contents
- 4. Vehicle Profiles
- 5. Trip Log
- 6. Trip Inspection
- 7. Maintenance Log
- 8. Cleaning Checklist
- 9. Damage & Claims Log
- 10. Monthly Totals
- 11. Income & Expenses
- 12. Notes
- 13. Thank you page
Who this car rental host log is for
This log is for car sharing hosts and small car rental owners who rent their vehicles to travelers and locals. It suits hosts with one spare car and owners growing a small fleet. Every trip adds miles, wear and risk, so careful inspections, cleaning records and trip logs protect you if there is damage and help you see which cars truly earn their keep.
How to use your car rental host log
Create a profile for each vehicle with plate, VIN, insurance and service dates. Log every trip with dates, guest, miles and earnings. Complete the inspection with photos before and after each rental. Record maintenance and cleaning between trips. If damage happens, document it on the claims page with dates and evidence. Total each month and record income and expenses to see your real profit per car.
Formats included
A4 PDF
For printing in most of the world (210 × 297 mm).
US Letter PDF
For printing in the US and Canada (8.5 × 11 in).
Digital PDF
Hyperlinked tabs for tablets and PDF annotation apps.
Ready to start?
Free downloadCar Rental Host Log questions
Is there a vehicle inspection page?
Yes. Use it before and after each trip. Look for the "Vehicle Profiles" and "Trip Inspection" pages in the 13-page car rental host log. Every page is undated, so you can start any day and reprint a page whenever it fills up.
Can I document damage claims?
Yes. There is a claims page. Look for the "Damage & Claims Log" page in the 13-page car rental host log. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet.
Does it track profit per car?
Yes. Use the monthly totals and income pages. Other pages in the 13-page car rental host log include "Vehicle Profiles", "Trip Log" and "Trip Inspection", so related notes stay together. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet.
Is the Car Rental Host Log really free?
Yes, the Car Rental Host Log is completely free for personal use. Download the 13-page PDF without an account or email address, print it at home as often as you like and share the page link with friends. FolarraStudio is free to use. In the future, a few clearly labeled ads may help keep it free.
What size is the Car Rental Host Log?
The Car Rental Host Log comes in A4 (210 x 297 mm) and US Letter (8.5 x 11 inches), plus a hyperlinked digital PDF for tablets. Choose the file that matches the paper in your printer and print at Actual size or 100%, so nothing is cut off. Both paper sizes have the same 13 pages.
