Free Event Planner Business Kit Printable PDF (A4 & Letter)

The Event Planner Business Kit is a free 15-page printable PDF for event planners. It includes client inquiry form, event details, event budget, vendor contacts and planning checklist, in A4, US Letter and a hyperlinked digital version. Every page is undated, so you can start on any day and print as many copies as you need.

Plan every event like a pro with this event planner business kit. The event planning pages cover client inquiries, event details, budgets, vendors, a planning checklist, run of show, guest list, floor plan and payments.

What's inside the event planner business kit

Client Inquiry Form
Event Details
Event Budget
Vendor Contacts
Planning Checklist
Run of Show
Guest List
Floor Plan
Client Payments
Post-Event Review
Notes

See every page

All 15 pages of the US Letter version, exactly as they print. Tap a page to see it larger.

1. Cover
2. This Kit Belongs To
3. Contents
4. Client Inquiry Form
5. Event Details
6. Event Budget
7. Vendor Contacts
8. Planning Checklist
9. Run of Show
10. Guest List
11. Floor Plan
12. Client Payments
13. Post-Event Review
14. Notes
15. Thank you page

Who this event planner business kit is for

This kit is for event planners, wedding coordinators and party planners running their own business. It suits people turning a love of hosting into a career and experienced planners who want consistent systems. Events have many moving parts, from vendors to floor plans, and this kit keeps every client's event organized from enquiry to final review. It also helps planners who manage several events in the same month.

How to use your event planner business kit

Use the client inquiry form for every new lead. Record event details and build a budget with the client. Keep vendor contacts together and follow the planning checklist. Write the run of show minute by minute for the day itself. Manage the guest list and sketch the floor plan. Track client payments, and complete a post-event review to improve your service.

Formats included

A4 PDF

For printing in most of the world (210 × 297 mm).

US Letter PDF

For printing in the US and Canada (8.5 × 11 in).

Digital PDF

Hyperlinked tabs for tablets and PDF annotation apps.

Ready to start?

Free download

Event Planner Business Kit questions

Does it include a run of show?

Yes. Use it to plan the event day minute by minute. Look for the "Run of Show" page in the 15-page event planner business kit. Every page is undated, so you can start any day and reprint a page whenever it fills up.

Can I track client payments?

Yes. Look for the "Client Inquiry Form" and "Client Payments" pages in the 15-page event planner business kit. Download it free, print only the pages you need and add more copies of any page later. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet.

Is there a floor plan page?

Yes. Look for the "Floor Plan" page in the 15-page event planner business kit. Download it free, print only the pages you need and add more copies of any page later. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet.

Is the Event Planner Business Kit really free?

Yes, the Event Planner Business Kit is completely free for personal use. Download the 15-page PDF without an account or email address, print it at home as often as you like and share the page link with friends. FolarraStudio is free to use. In the future, a few clearly labeled ads may help keep it free.

What size is the Event Planner Business Kit?

The Event Planner Business Kit comes in A4 (210 x 297 mm) and US Letter (8.5 x 11 inches), plus a hyperlinked digital PDF for tablets. Choose the file that matches the paper in your printer and print at Actual size or 100%, so nothing is cut off. Both paper sizes have the same 15 pages.