What's inside the caterer event planner
- New Client Form
- Client List
- Client Profiles
- Event Log
- Services & Prices
- Weekly Schedule
- Menu Planner
- Prep List
- Ingredient Shopping List
- Event Day Timeline
- Invoice Tracker
- Income & Expenses
- Yearly Overview
- Notes
See every page
All 18 pages of the US Letter version, exactly as they print. Tap a page to see it larger.
- 1. Cover
- 2. This Planner Belongs To
- 3. Contents
- 4. New Client Form
- 5. Client List
- 6. Client Profiles
- 7. Event Log
- 8. Services & Prices
- 9. Weekly Schedule
- 10. Menu Planner
- 11. Prep List
- 12. Ingredient Shopping List
- 13. Event Day Timeline
- 14. Invoice Tracker
- 15. Income & Expenses
- 16. Yearly Overview
- 17. Notes
- 18. Thank you page
Who this caterer event planner is for
This planner is for caterers, private chefs and home-based catering businesses. It suits small caterers handling parties and corporate lunches and growing businesses catering weddings. Every event involves menus, prep, shopping and timing, and this planner keeps each event organized from the first enquiry to the final invoice. It also helps caterers working with a small team, since everyone can see the plan for each event.
How to use your caterer event planner
Use the new client form for enquiries and keep client profiles. Log every event. Set services and prices. Plan the weekly schedule. Design menus on the menu planner and break them down into prep lists and shopping lists. Plan the event day timeline minute by minute. Track invoices and deposits, record income and expenses and review the year. After each event, note what was left over so you can plan portions more accurately next time.
Formats included
A4 PDF
For printing in most of the world (210 × 297 mm).
US Letter PDF
For printing in the US and Canada (8.5 × 11 in).
Digital PDF
Hyperlinked tabs for tablets and PDF annotation apps.
Ready to start?
Free downloadCaterer Event Planner questions
Does it include prep lists?
Yes. Look for the "Prep List" page in the 18-page caterer event planner. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet. Every page is undated, so you can start any day and reprint a page whenever it fills up.
Can I plan the event day?
Yes. There is an event day timeline. Look for the "Event Day Timeline" page in the 18-page caterer event planner. Download it free, print only the pages you need and add more copies of any page later. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet.
Is there a shopping list page?
Yes. Look for the "Ingredient Shopping List" page in the 18-page caterer event planner. Download it free, print only the pages you need and add more copies of any page later. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet.
Is the Caterer Event Planner really free?
Yes, the Caterer Event Planner is completely free for personal use. Download the 18-page PDF without an account or email address, print it at home as often as you like and share the page link with friends. FolarraStudio is free to use. In the future, a few clearly labeled ads may help keep it free.
What size is the Caterer Event Planner?
The Caterer Event Planner comes in A4 (210 x 297 mm) and US Letter (8.5 x 11 inches), plus a hyperlinked digital PDF for tablets. Choose the file that matches the paper in your printer and print at Actual size or 100%, so nothing is cut off. Both paper sizes have the same 18 pages.
