What's inside the policy and procedure binder
- Policy Index
- Policy
- Step by Step Procedure
- Staff Sign Off
- Review Schedule
- Change Log
- Notes
See every page
All 11 pages of the US Letter version, exactly as they print. Tap a page to see it larger.
- 1. Cover
- 2. This Binder Belongs To
- 3. Contents
- 4. Policy Index
- 5. Policy
- 6. Step by Step Procedure
- 7. Staff Sign Off
- 8. Review Schedule
- 9. Change Log
- 10. Notes
- 11. Thank you page
Who this policy and procedure binder is for
This binder is for small business owners, office managers, nonprofits and clubs who need clear written policies and step-by-step procedures. It suits growing businesses hiring their first staff, organizations preparing for audits, and anyone tired of answering the same questions again and again. Written procedures keep quality consistent and make training new people much easier.
How to use your policy and procedure binder
Start with the index so every policy and procedure has a number. Write each policy on its own page, covering the purpose and the rule. Turn routine tasks into numbered steps on procedure pages. Ask staff to sign the sign-off page once they have read key policies. Schedule reviews so documents stay current, and record every change with the date and reason on the change log. Keep the binder where staff can reach it easily.
Formats included
A4 PDF
For printing in most of the world (210 × 297 mm).
US Letter PDF
For printing in the US and Canada (8.5 × 11 in).
Digital PDF
Hyperlinked tabs for tablets and PDF annotation apps.
Ready to start?
Free downloadPolicy and Procedure Binder questions
What is the difference between a policy and a procedure?
A policy states the rule; a procedure explains the steps to follow it. Other pages in the 11-page policy and procedure binder include "Policy Index", "Policy" and "Step by Step Procedure", so related notes stay together. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet.
Can staff confirm they have read policies?
Yes. Use the sign-off page. Look for the "Staff Sign Off" page in the 11-page policy and procedure binder. Every page is undated, so you can start any day and reprint a page whenever it fills up. Download it free, print only the pages you need and add more copies of any page later.
How often should policies be reviewed?
At least once a year, or when something changes. Other pages in the 11-page policy and procedure binder include "Policy Index", "Policy" and "Step by Step Procedure", so related notes stay together. Download it free, print only the pages you need and add more copies of any page later.
Is the Policy and Procedure Binder really free?
Yes, the Policy and Procedure Binder is completely free for personal use. Download the 11-page PDF without an account or email address, print it at home as often as you like and share the page link with friends. FolarraStudio is free to use. In the future, a few clearly labeled ads may help keep it free.
What size is the Policy and Procedure Binder?
The Policy and Procedure Binder comes in A4 (210 x 297 mm) and US Letter (8.5 x 11 inches), plus a hyperlinked digital PDF for tablets. Choose the file that matches the paper in your printer and print at Actual size or 100%, so nothing is cut off. Both paper sizes have the same 11 pages.
