What's inside the field trip planner
- Trip Details
- Permission Slips
- Permission & Payment Tracker
- Chaperone Groups
- Trip Checklist
- Head Count Log
- Trip Reflection
- Notes
See every page
All 12 pages of the US Letter version, exactly as they print. Tap a page to see it larger.
- 1. Cover
- 2. This Planner Belongs To
- 3. Contents
- 4. Trip Details
- 5. Permission Slips
- 6. Permission & Payment Tracker
- 7. Chaperone Groups
- 8. Trip Checklist
- 9. Head Count Log
- 10. Trip Reflection
- 11. Notes
- 12. Thank you page
Who this field trip planner is for
This planner is for teachers, homeschool groups and youth leaders organizing field trips, from a local museum visit to a full-day excursion. It suits classroom teachers, scout leaders and Sunday school coordinators who want safe, smooth, well-documented trips. Field trips involve permission slips, money, chaperones, groups and headcounts, and an organized plan means less stress on the day and more learning for students. It suits overnight trips too.
How to use your field trip planner
Fill in trip details with the destination, date, cost, transport and learning goals. Send the permission slip home and track returns and payments on the tracker. Assign students to chaperone groups. Work through the checklist, including medications and lunches. Record headcounts at every stop on the count log. Afterward, have students complete the reflection page about what they learned.
Formats included
A4 PDF
For printing in most of the world (210 × 297 mm).
US Letter PDF
For printing in the US and Canada (8.5 × 11 in).
Digital PDF
Hyperlinked tabs for tablets and PDF annotation apps.
Ready to start?
Free downloadField Trip Planner questions
Is a permission slip included?
Yes. Look for the "Permission Slips" and "Permission & Payment Tracker" pages in the 12-page field trip planner. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet. Every page is undated, so you can start any day and reprint a page whenever it fills up.
Can I track headcounts?
Yes. Use the count log. Other pages in the 12-page field trip planner include "Trip Details", "Permission Slips" and "Permission & Payment Tracker", so related notes stay together. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet.
Is there a reflection page for students?
Yes. Look for the "Trip Reflection" page in the 12-page field trip planner. Print the A4 or US Letter PDF as often as you need, or write in the digital version on a tablet. Every page is undated, so you can start any day and reprint a page whenever it fills up.
Is the Field Trip Planner really free?
Yes, the Field Trip Planner is completely free for personal use. Download the 12-page PDF without an account or email address, print it at home as often as you like and share the page link with friends. FolarraStudio is free to use. In the future, a few clearly labeled ads may help keep it free.
What size is the Field Trip Planner?
The Field Trip Planner comes in A4 (210 x 297 mm) and US Letter (8.5 x 11 inches), plus a hyperlinked digital PDF for tablets. Choose the file that matches the paper in your printer and print at Actual size or 100%, so nothing is cut off. Both paper sizes have the same 12 pages.
